UW Privacy Office

Support for Specific Data

Last updated on September 6, 2023



The diverse nature of the UW’s academic, research, healthcare, and service activities require units to work with many different communities and types of personal data. When working with data about vulnerable populations or specific types of data, additional philosophical, social, technological, and/or legal considerations may be necessary. This page offers guidance about working with specific types of data to help units meet their responsibility to protect the privacy of individuals while also fulfilling their business operations.


These webpages provide guidance about specific kinds of academic or student-related data.

These resources were developed in collaboration with either UW-IT Academic Experience Design and Delivery or a variety of other campus partners.

Customer relations

Learn about the privacy-related considerations involved with online monitoring.

Online monitoring is important to protect institutional information, ensure the reliability of services, and create meaningful relationships with our community. While monitoring online activity may be required or essential to the UW’s mission in certain circumstances, associated benefits and risks require careful review to ensure that such activities don’t compromise the UW’s legal and ethical obligations.

Human resources

Visit the Appropriate Collection and Use of Demographic Data for Job Applicants and UW Personnel webpage for guidance regarding working with demographic data related to job applicants and UW personnel.

These resources were developed in collaboration with UW Human Resources, Office of Planning and Budgeting, and Office of Academic Personnel.


Pronouns are used in place of a name to refer to a person in a way that they self-identify or express themselves. At the UW people are often given a choice about whether to disclose their own pronouns. For example, pronouns may be collected in identity.uw.edu or other systems and used in face-to-face conversations, or in-person or online meetings. Based on conversations with the Privacy Steering Committee and the Data Governance Operational Committee, pronouns should not be collected or used:

  • For data analysis as an alternative to gender, gender identity, or data on sex or sexual orientation.
  • To identify or establish a group, target audience, or profile of a person, or to determine a proper greeting or salutation.

Contact uwprivacy@uw.edu with questions or concerns about the appropriate collection and use of personal data, such as pronouns.


Annually, the University of Washington (“UW”) engages with over 94,000 youth in more than 200 programs. Visit the Appropriate Collection and Use of Youth Data webpage to learn more about the following resources, which provide a privacy framework for youth – a vulnerable population requiring additional privacy protections:

  • Privacy Policy for UW Youth Programs.
  • Privacy guidelines for engaging youth virtually.
  • Privacy resources for UW Youth Programs.
  • Providing the Privacy Notice for UW Youth Programs.
  • Soliciting consent for certain data processing activities.

These resources were developed in collaboration with the Office of the Youth Protection Coordinator.