UW Privacy Office

Training

Last updated on September 11, 2023

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The UW Privacy Office offers the following training sessions. These sessions cover both foundational topics and specialized content for the TrustArc Privacy Management Platform. Please visit the UW Privacy Office event calendar to register.

Foundational training

Annual Update Part 1: Privacy Landscape and Trends

Provides a high-level overview of the evolving external privacy landscape through a philosophical, technological, social, and legal lens. Includes insights about internal data processing trends at UW that help inform the UW’s privacy strategy and roadmap.

Who should attend

  • Privacy Partners.
  • Individuals who work with personal data and/or systems that process personal data.
  • Other interested University personnel.

Details and registration

Format: Synchronous online.
Available: Annually.
Length: 45 minutes.
Register: Event Calendar.

Annual Update Part 2: Privacy Strategy, Roadmap, and Governance

Provides a high-level overview of UW’s strategic approach to adapt to the evolving privacy landscape, including:

  • Insights about the influence of the UW’s values on our privacy strategy, accountability framework, policy, and principles.
  • Overview of strategic initiatives that are in progress or coming soon.

Who should attend

  • Privacy Partners.
  • Individuals who work with personal data and/or systems that process personal data.
  • Other interested University personnel.

Details and registration

Recommended Prerequisite: Annual Update Part 1: Privacy Landscape and Trends.
Format: Synchronous online.
Available: Annually.
Length: 45 minutes.
Register: Event Calendar.

Privacy Partner Roadmap

An implementation roadmap that guides Privacy Partners through what’s needed to manage privacy within their unit. This training helps prepare Privacy Partners to identify and manage privacy risks for UW while also protecting individuals’ privacy. It’s the foundation for Privacy Partners to make privacy-relevant decisions for their unit.

Privacy Partners are supported by a combination of synchronous training support sessions, office hours, and self-guided educational resources available throughout our website.

Who should attend

Privacy Partners.

Details and registration

Prerequisite: Privacy Strategy and Governance.
Format: Synchronous online.
Available: Details forthcoming.
Length: One hour.

Office hours for Privacy Partners

These office hours are reserved for Privacy Partners to bring questions they have about the Privacy Partner Roadmap, TrustArc, and privacy-related issues arising in their unit.

Details and registration

Format: Synchronous online.
Available: Stay tuned!
Length: Stay tuned!

Privacy Practices and Responsibility

Teaches University personnel how to proactively include privacy in the design of their project, service, or system, and how to react when things don’t go as planned. Includes information about:

  • Proactive Privacy by Design concepts that are based on research and adapted to align with UW Privacy Principles.
  • Reactive data subject request and incident management policies and practices at UW.
  • On-demand training for specific privacy practices and requirements.
  • Support services available through Privacy Partners or the Privacy Office.

Who should attend

  • Privacy Partners.
  • Business Process Owners.
  • System or Service Owners.
  • UW Personnel who work with personal data.

Details and registration

Format: Synchronous online.
Available: Once a month.
Length: One hour.
Register: Event Calendar.

Data inventory training

Data Inventory 101

Provides a high-level overview of the value a data inventory will provide the University community and how TrustArc can help you with your responsibility for managing personal data. Includes guidance for developing a data inventory project plan.

Audience

  • Business process owner or the business process owner’s designee.
  • System owner or the system owner’s designee.
  • Third party contact or third party contact’s designee.
  • Privacy Partners.

Details and registration

Format: On demand video.
Length: 50 minute, 3-part video series.

Data Inventory 102: Understanding TrustArc Records

This training describes how TrustArc functions as a privacy, data governance, and accountability framework. Includes an overview of how third party, system, and business process records document critical information to help UW units assess and manage privacy-related risks. Learn how to create business process records using a business process questionnaire or directly in TrustArc. Includes information about required fields.

Audience

  • UW personnel who will be:
    • Responding to business process questionnaires.
    • Creating data inventory records in TrustArc.
  • Privacy Partners.

Details and registration

Format: On demand video.
Length: 55 minute, 2-part video series.

Support Hours for TrustArc

Not sure where to start or feeling stuck with your data inventory? Seeking clarification about how to inventory certain types of systems or business processes? Interested in learning from questions and scenarios posed by colleagues? Bring your data inventory questions and scenarios and receive support from Privacy Office staff.

Who should attend

  • Individuals responsible for completing their unit’s data inventory.

Details and registration

Prerequisite: Data Inventory 101.
Format: Synchronous online.
Available: Twice a month.
Length: One hour.
Register: Event Calendar.

Privacy assessment training

Privacy Assessments 201

Provides an overview of data elements and activities that are considered high-risk at the UW and why a privacy assessment needs to be completed when you are designing your business process or system and before you collect data. Also provides an overview of TrustArc assessments and how they can help you manage your risk.

Who should attend

  • Privacy assessment owner or privacy assessment owner’s designee.
  • Privacy Partners.

Details and registration

Recommended Prerequisite: Data Inventory 101.
Format: Synchronous online.
Available: Once a month.
Length: One hour.
Register: Event Calendar.

Privacy Portfolio in the TrustArc Privacy Management Platform

Designed specifically for UW’s Privacy Partners, this training and support session will demonstrate how the Privacy Partners can support their UW units in managing their privacy portfolio in TrustArc.

Who should attend

Privacy Partners.

Details and registration

Available: Stay tuned!
Format: Synchronous online.
Length: 45 minutes total (30-minute presentation and 15 minutes for participants to ask questions).

Data collection, use, and maintenance

Demographic Data Info Session

Introduces new requirements and resources for appropriate use of demographic data for University Personnel. These requirements and resources are aimed at supporting privacy, data governance, and DEI at the UW.

Who should attend

UW Personnel who work with job applicant or UW personnel data.

Details and registration

Format: Synchronous online.
Available: As needed.
Length: 45 minutes.
Register: Event Calendar.

Academic Data Analytics Info Session

Introduces a shared vision to use student data—such as interactions on the Canvas learning management system—to improve retention while respecting student privacy and managing risk to the University. This effort includes an appropriate use guide for academic analytics, UW-IT created tools that gather analytics, and online resources for students to provide greater transparency as to when and where their data is collected and for what purpose.

Who should attend

UW Personnel who work with academic data.

Details and registration

Format: Synchronous online.
Available:As needed.
Length: 45 minutes.
Register: Event Calendar.