UW Privacy Office

Access and Use Agreement

The Access and Use Agreement for UW Data and Information Systems (‘Agreement’) helps raise employees’ awareness of their privacy and information security responsibilities, as articulated in University policies. This is an important part of promoting privacy and information security best practices that help protect University data and systems.

How do I accept the Agreement?

Users with a personal (not shared) UW NetID:

Users can review and accept the Access and Use Agreement here: http://uwnetid.washington.edu/agree

Users of applications that are integrated with the Access and Use Agreement:

Users will automatically be prompted to review and accept the agreement when they log into an integrated application. Such users may also see occasional reminders related to the Agreement.

Access and Use Agreement FAQs

How often do I have to sign the Agreement?

Users are expected to accept the Agreement once. Under certain circumstances (e.g., if the language of the Agreement changes significantly) they will be asked to accept it again.

What is the history of the Agreement?

2010 – The Agreement was initially implemented to increase employees’ awareness of their information security and privacy responsibilities.

2012 – A minor change was introduced in the Agreement wording.

2013 – The Agreement was updated to reflect changes in UW policies.

2020 – The Agreement will be updated winter quarter 2020 to be more user-friendly in order to increase employees’ awareness of their privacy and information security responsibilities, as articulated in University policies.

To review previous Agreement versions, see version history.

Who authored and review the pending winter quarter 2020 version of the Agreement?

The revised version of agreement (to be published soon) was co-authored by the UW Privacy Office, UW-IT Office of the Chief Information Security Officer, UW Human Resources, and UW Advancement. It was reviewed by the UW Division of the Attorney General’s Office.

Do all applications integrate with the Agreement Service?

For some information systems such as the “green screen” mainframe applications (e.g. FAS, PAS, etc.), such integration is not practical. As of January 2020 the following applications are utilizing the agreement:

  • EARS
  • EDW
  • eFECS
  • Event Registration
  • MyFD
  • Purchasing Reporting Services

How do I integrate my application with the Access and Use Agreement Service?

In the near future, the UW Privacy Office will lead an effort to improve the service. Any requests for service integration may be deferred to reduce likelihood of future rework.  Contact uwprivacy@uw.edu for more information.

Who do I contact with questions or for support?

For more information about privacy responsibilities included in the Agreement, contact uwprivacy@uw.edu

For more information about information security responsibilities included in the Agreement, contact ciso@uw.edu

If you have problems accepting the Agreement when logging into a system, contact help@uw.edu